All non-US citizens must show the required visa documentation in order to have their hotel and/or travel expenses paid for. US citizens must furnish Social Security Number and home address. Legal resident aliens must present their green card. Other foreign nationals must show proof of one of the following visa types:
* B-1 or WB visas with an I-94 form (Front and Back) and a Declaration
Form.
* J-1 visas with an I-94 (Front and Back) and DS-2019 form, and a letter from
the International Office of the hosting University stating that the Professor
is eligible to be paid.
* F-1 visas with an I-94 (Front and Back) and I-20 form.
* TN visas need I-94 forms (Front and Back).
Travel Restrictions:
Since
our funding comes from the United States National Science Foundation
(NSF) we are mandated to adhere to the following rules: "If you are
offered partial travel support in the form of travel reimbursement,
please note that your trip must be on U.S. airline flights or we cannot
reimburse you for the ticket."
More precisely,
"any air
transportation to, from, between, or within a country other than the
U.S. of persons or property, the expense of which will be assisted by
NSF funding, must be performed by or under a code-sharing arrangement
with a U.S.-flag air carrier if service provided by such a carrier is
available. Tickets (or documentation for electronic tickets) must
identify the U.S. flag air carrier's designator code and flight number."
If in doubt, please check with us before you make your travel arrangements.